Careers—
Executive Assistant

Careers—
Office Coordinator

Careers—
Office Coordinator

We are looking for an experienced and well organized Executive Assistant to work directly with our founders on a daily basis. Your duties will range from maintaining their calendars, coordinating client meetings, responding to emails, and liaising with the staff on daily activities.


This is an ideal opportunity for someone who excels in a fast-paced, versatile environment. Our entire team is hands on, and growing quickly – we’re looking for someone who fits into the team – but who can also bring a fresh perspective to the table. Our client list is high profile, and we can’t afford small mistakes, this person must be someone who puts the team first, who can pick up on tedious details, who communicate effectively and directly with coworkers and clients, and can do so while under pressure and tight deadlines — we want to work with you!

 

Responsiblities

  • Management of the founders’ calendars and daily meetings.
  • Anticipate needs and actively seek out solutions. Determine and implement process improvements.
  • Organize a large volume of inquiries and requests from internal staff, as well as external clients and executives and prioritize appropriately.
  • Juggle constantly changing schedules and meetings in a professional and efficient manner.
  • Maintain expense reports and other administrative tasks, as assigned.
  • Make quick and accurate decisions when someone is unavailable.
  • Approach each situation with a solutions-oriented mindset, all problems have solutions.
  • Book and coordinate travel arrangements such as flights, hotels, rental cars, etc. as needed.
  • Be proactive in scheduling necessary meetings, initiating follow-ups, and other important reminders.

 

Qualifications

  • Able to handle confidential information with the highest level of professionalism and discretion.
  • At least 3 years of experience someone at an executive level in a fast-paced environment.
  • Expert level written and verbal communication skills.
  • Handle confidential, proprietary, and personal information with the utmost professionalism.
  • Work on multiple projects simultaneously.
  • Prioritize a wide range of tasks and manage time well.
  • Maintain a friendly, collaborative, and approachable demeanor.

 

What can we offer?

  • Competitive salary
  • Health/Dental/Vision insurance
  • 401k employer matching
  • Fitness benefits
  • Commuter benefits
  • Pup friendly office!

 

Benefits of Working at Walkup Studio

Our office is located in Soho on Canal Street (between Broadway and Lafayette) in New York City. We work in a beautiful, open, naturally lit space above Canal Street Market.

We pride ourselves on our office culture — we push every member of our team to grow, collaborate and learn in and out of the office. All employees have access to health & dental, catered lunches, summer fridays, employer matching 401k plans, and unlimited time-off.

How to Apply

To apply, send an email to careers@walkup.studio and include your resume and a short paragraph or two in your email explaining why you'd be a good fit for this role. No formal cover letters, please — just be yourself. We regularly review submissions and will be in touch after we've reviewed yours. Good luck and we hope to hear from you soon! ?

Walkup Studio provides equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law

We’re looking for a Office Coordinator to join our team. Our new Office Coordinator is a passionate self-starter who will work with and support our team across a variety of accounts and learn from some of the best in the industry. Our team works with high profile clientele, so discretion is expected.

This is an ideal opportunity for someone who excels in a fast-paced, versatile environment. Our entire team is hands on, and growing quickly, we’re looking for someone who can also bring a fresh perspective to the table. This person must be  interested in editorial, copywriting, curation, pop culture, administration, photo research –– and can pick up on some tedious details. We are looking for someone who is excited about social media, branding, creative direction, and seeing a brand grow.

Responsibilities:

  • You will work closely with our founders and account coordinators to help upkeep the flow of work in the office.
  • Respond to all requests for information from your teammates, clients, and other employees in a respectful, timely, and professional way.
  • Coordinate all team and client meetings as assigned including scheduling dial-ins, calendar invites, locations, agendas and other tasks as needed.
  • Draft agendas and recaps for all client calls and meetings
  • Conduct media searches, audits and research for client projects.
  • Maintain records and organize photo archives.
  • Work with the team to build weekly/monthly status reports for clients.
  • Daily social media monitoring of your assigned accounts.

Please apply if you…

… have 2 - 4 years of relevant experience, ideally in a strategic, creative agency, or fast moving start-up environment

… are extremely detail-oriented, organized, and able to keep the bigger picture in mind.

… have exceptional written and verbal communication skills — copywriting experience is a plus.

… are a creative problem solver, and can juggle different things at once.       .

… have the ability to work independently and in a dynamic, high energy, atmosphere.

… have a roll-up-your-sleeves attitude.

 

Benefits of Working at Walkup Studio

Our office is located in Soho on Canal Street (between Broadway and Lafayette) in New York City. We work in a beautiful, open, naturally lit space above Canal Street Market.

We pride ourselves on our office culture — we push every member of our team to grow, collaborate and learn in and out of the office. All employees have access to health & dental, catered lunches, summer fridays, employer matching 401k plans, and unlimited time-off.

 

Walkup Studio provides equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law

We’re looking for a Office Coordinator to join our team. Our new Office Admin/Coordinator is a passionate self-starter who will work with and support our team across a variety of accounts and learn from some of the best in the industry. Our team works with A list clientele, so discretion is expected.


This is an ideal opportunity for someone who excels in a fast-paced, versatile environment. Our entire team is hands on, and growing quickly, we’re looking for someone who can also bring a fresh perspective to the table. This person must be  interested in editorial, copywriting, curation, administration, photo research –– and can pick up on tedious details. Again, our client list is high profile, so we can’t afford small mistakes. We are looking for someone who is excited about social media and seeing a brand grow.


If you communicate effectively and directly with coworkers and clients while under pressure and tight deadlines - we want to work with you!


Responsibilities:

  • Respond to all requests for information from your teammates, clients, and other employees in a respectful, timely, and professional way.
  • Coordinate all team and client meetings as assigned including scheduling dial-ins, calendar invites, locations, agendas and other tasks as needed.
  • Conduct media searches, audits and research for client projects.
  • Proofread and line edit internal and external documents as assigned.
  • Maintain records and organize drive folders & files for all assigned accounts
  • Work with the team to build creating weekly/monthly status reports for clients.
  • Daily social media monitoring of your assigned accounts.
  • Research and identify upcoming events that your client and team members should be aware of for reasons such as: problems, conflicts, and opportunities.
  • Maintain organized files for your team and clients including mailing lists, contact sheets, and trade publications.
  • Assist in account administration duties such as expense and activity reports.
  • Draft agendas and recaps for all client calls and meetings
  • Last but not least, you are always learning about the digital media landscape, reading, and familiarizing yourself with client industries.


Please apply if you…

… have 2 - 4 years of relevant experience, ideally in a strategic, creative agency, or fast moving start-up environment

… are extremely detail-oriented, organized, and are able to keep the bigger picture in mind.

… are a self-starter who's highly motivated, detail-oriented, and organized.

… have exceptional written and verbal communication skills — copywriting experience is a plus.

… are a creative problem solver, and can juggle a million different things at once.       

… constantly have ideas for how to make a situation or service more efficient and successful.

… have the ability to work independently and in a dynamic, high energy, atmosphere.

… have a roll-up-your-sleeves attitude.

… are detail oriented, you must be able to manage multiple clients and meet strict deadlines.

 

Benefits of Working at Walkup Studio
Our office is located on Canal St in New York City and is an easy commute from most train lines.  We work in a beautiful, open space with natural light and communal working areas that provide access to all levels of the organization.


The cornerstone of our company is our culture — where we place a large amount of emphasis on growth, collaboration and professional development.  We offer top-notch benefits and perks. From summer Fridays, catered lunches, and discounted gym memberships to company-sponsored sabbaticals, wellness and mentorship programs, we value and facilitate a fully inclusive and holistic employment experience.


 

Walkup Studio provides equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law